Top 40 Best Sourcing Tools for Recruiters 2023 [Free and Paid]

Have you ever wondered for a one-stop place to read about the quintessential sourcing and recruitment toolbox? 

At Matchr, we created a comprehensive overview of the best free and paid tools and platforms to boost your sourcing or recruiting workflow this year. We divided them into relevant categories and added bullet-pointed details so you won’t have to dig deep to find them. 

Enjoy the read and happy sourcing!

“All-in-One” Sourcing Platforms for Recruiters

SeekOut

SeekOut brings talent acquisition, management, and analytics into one unified platform. You can build a diverse pipeline with the power of advanced search filters, source hard-to-find talent that is usually unavailable on other resources, rediscover and review past candidates from your ATS, plan future workforce, and many other options. 

Platforms: Web + Chrome extension

Key Features

• Resume search and resume parsing
• Resume database
• Candidate management
• Job posting 
• Reporting and statistics
• The messaging platform for outreaching candidates

Integrations

• Greenhouse
• Beamery
• Bullhorn
• Avature
• Gem
• Lever
• SmartRecruiters, etc.

Pricing: No free version or free trial is available. There´s no public information on the SeekOut pricing so that´s on-demand information.

hireEZ

hireEZ (formerly Hiretual), an AI-powered outbound recruitment platform to help you solve those problems and help jobs find people. With hireEZ, you can execute a strategically scalable approach to build your workforce of the future.

Platforms: Web + Chrome Extension

Key features:

• AI Sourcing
• Boolean Builder
• Email Templates & Sequences
• Scheduling
• Talent Inflow & Outflow Insights
• Diversity Analysis
• Profile Refresh & Enrich
• Profile Rediscovery & Reengagement
• Hiring Team Collaboration
• Reports

Integrations: 

• SmartRecruiters
• Workday
• Google Calendar
• Outlook Calendar
• Gmail
• Pipedrive
• Lever
• Greenhouse
• Bullhorn
• Recruitee
• Beamery etc.

Pricing: There´s no public information on hireEZ pricing, so that´s on-demand information.

Social List

Social List is a tool to instantly build lists of target social profiles, matching your search parameters, such as locations, employers, and job titles. Social List consists of several social site-specific search tools called Agents. Each Agent finds and can optionally save up to one hundred search results in an Excel file.

Platforms: web

Key features:

• Built-in contact finder
• Batch exports to Excel
• Data enrichment
• Sourcing on XING, GitHub, GitLab, Slideshare, ResearchGate, GoogleScholar

Pricing: 7 days free trial, $49/month paid plan

Interseller

Interseller enables external recruiting teams to work on both sides of the business: candidate and client development. Our platform provides a streamlined way to source, prospect, engage and ultimately book more conversations in less time. Tool designed specifically for agency external recruitment

Platforms: web + Chrome extension

Key features: 

• Sourcing via Chrome extension
• Personal and work contact info finder
• Outreaching candidates with automated follow-ups
• Email personalization at scale
• Import and export contacts via CSV files
• Open, click, and reply tracking
• A/B testing
• Meeting tracking

Integrations: 

• Bullhorn
• Hubspot
• Greenhouse
• Lever
• Recruitee
• Zapier
• Gmail
• Outlook, etc

Pricing: Agency plan – $600/month for 3 users. $200 per additional user

Jobin.cloud

Jobin.cloud is a free Sourcing Automation Tool. In addition, there is a multichannel Drip Messaging Sequence manager, LinkedIn Automation, and a profiles enrichment feature that get emails and phones. All this is embedded into an ATS/CRM system.

Platforms: Web + Chrome extension

Key features:

• Multi-channel Outreach via email and LinkedIn
• Message personalization using LinkedIn data + ChatGPT
• Auto-enrich profiles and find emails + phone numbers
• Auto-recorded interaction timeline with each person automating LinkedIn activity
• Auto-migrate database and lists of profiles
• Source with Google and Bing X-Ray searches, with many integrated website searches including LinkedIn, Facebook, GitHub, Quora, Twitter, Indeed, Zing, DEV, GDG, and more.
• Automated contact screening and scoring at scale
• Apply ideal candidate criteria and ranking candidates fitting for jobs
• Drip Messaging Sequence & ChatGPT
• Built-in ATS/CRM

Integrations:

• ChatGPT

Pricing: The Sourcing feature is free. There are optional features packages and plans that start from a basic “Forever Free” to the “Ultimate” Enterprise plan that are under $40/month each.

Beamery

Beamery is the end-to-end solution that combines data, AI, and intelligence so talent-first enterprises can drive strategic talent transformation, deliver more human experiences for all talent and unlock the skills and potential of their global workforce.

Platforms: web 

Key features:

• Sourcing
• Job posting
• Candidate sourcing metrics
• Hiring process tracking
• Scheduling
• Candidate evaluations
• Resume parsing

Integrations:

• Greenhouse
• hireEZ
• SmartRecruiters
• Workday
• SeekOut
• Entelo
• GoodTime

Pricing: Beamery has not provided pricing information for this product or service. This is common practice for software sellers and service providers. Contact Beamery to obtain current pricing.

Entelo

Entelo provides true source-to-hire automation technology alongside best-in-class managed services for a platform that actually focuses on results, not just AI.

Platforms: web

Key features:

• Diversity sourcing
• Interview scheduling
• Reporting and talent analytics tools
• Talent pool automation
• Contact information finder
• Candidate messaging

Integrations:

• SmartRecruiters
• Greenhouse
• Lever
• Workday

Pricing: free trial available. More specific pricing information is provided on demand.

More sourcing platforms:

• Linkedin Recruiter/Recruiter Lite/Sales Navigator
• Pipl (mostly compatible with US market)
• TalentBin (by Monster job board)

Sourcing Tools for Data Scraping

SalesQL

Use SalesQL to source email addresses for your LinkedIn targets – even if you haven’t yet connected with them.

Platforms: Chrome extension + web

Key features:

• Linkedin profiles scraping
• Contact info finder
• Export Linkedin contacts

Integrations:

• Hubspot
• Zoho
• Pipedrive
• Salesforce
• Gmail
• Mailchimp

Pricing: Free (50 credits/month); Starter (39$/months, 1000 credits/month); Advanced (79$/month, 4000 credits/months); Pro (multiple users; 119$/month, 10000 credits/month). Export contacts feature available from the starter plan.

Data Miner

Data Miner is a Google Chrome Extension and Edge Browser Extension that helps you crawl and scrape data from web pages into a CSV file or Excel spreadsheet. Data Miner has rich features that help you extract any text on a page you see in your browser. It can automatically click on buttons and links, follow sub-pages, open pop-ups, and scrape data from them.

Platforms: Chrome and Edge extension

Key features:

• Scrape profile pages, product information, contact information, and data tables
• Single and multi-page scraper
• CSV export
• Scraping recipes creator or select any recipe already available that suits your goals
• Scrape from URL or list of URLs
• Scrape data behind login/firewall

Pricing: free plan available (scrape 500 pages/month). Paid plans include Solo ($19.99 for 1 user, 500 pages/month), Small Business ($49/month, 1000 pages/month), Business ($99/month, 4000 pages/month), Business Plus ($200/month, 9000 pages/month).

InstantDataScraper

Instant Data Scraper is an automated data extraction tool for any website. It uses AI to predict which data is most relevant on an HTML page and allows saving it to Excel or CSV files (XLS, XLSX, CSV).

Platforms: Chrome extension

Key features: 

• Easy to use and very intuitive interface
• No previous coding, JSON, or XML skills needed
• Does not require large user-created libraries of scraping scripts,  which often become filled with outdated and redundant versions
• You can scrape profile information, attendees lists, data tables
• Export to Excel or CSV file
• Most likely won’t work very well on Linkedin or X-Ray Linkedin results

Pricing: free

Octoparse

Octoparse is an end-to-end web data extraction solution. It is engineered to extract bulk online data. With a point-and-click interface, it’s scalable for projects of any magnitude. Extracted data can be viewed on a simple spreadsheet, enabling businesses to focus on analysis. More advanced and technical than Instant Data Scraper.

Platforms: web/cloud

Key features: 

• Scrape websites with infinite scrolling
• Download scraped data as CSV, Excel, or API, or save it to databases
• Create some custom scripts to run
• Schedule tasks to scrape at any specific time, hourly, daily, weekly

Pricing: 14 days free trial and free plan available for small and simple projects. Paid options include Standart Plan for small teams ($89/month) and Professional Plan ($249/month) for mid-sized teams. 

PhantomBuster

PhantomBuster is primarily a sales automation tool but can serve multiple purposes. It can help you greatly facilitate your work when dealing with data or need help boosting your engagement on social media. 

A phantom works like an API route. You send an input, and it returns an output. For example, you give the URL of a Linkedin post, and the phantom returns a list of Linkedin profiles that have commented on that post.

The phantom library is very deep, and this is a real feature of Phantombuster, which offers very “atomic” things to allow you to get only what you want and imagine original things.

The design of the phantoms is also very efficient. For each imaginable object on Linkedin (post, people, company, comment, invitation, …), each possible action is available in the form of a phantom. This is a real particularity of Phantombuster, compared to other more “packaged” solutions, which are much more rigid because they are focused on use cases imagined by the product team. If you don’t particularly want to reinvent the wheel, PhantomBuster also offers ready-made workflows, most of which are quite well thought out.

Here’s one example of how we used PhantomBuster for sending out personalized video messages at scale.  

Platforms: web + Chrome extension

Key features: 

• Extract lists of leads
• Enrich data and emails
• Send automated outreach campaigns via Linkedin 
• Social media automation
• Scrape data from LinkedIn, Sales Navigator, Twitter, Instagram, Facebook, GitHub, and Google Maps.

Integrations:

• Linkedin/Linkedin Sales Navigator
• HubSpot
• Salesforce
• Pipedrive
• Lemlist

Pricing: free plan (10 mins/day of automated actions, 1 slot for phantom, 0 email credits). Paid options include Starter ($48/month, 20h/month for running automated actions, 5 slots for phantoms), Pro ($112/month, 80h/month, 15 slots for Phantoms), and Team ($320/month, 300h/month, 50 slots). 

Best Contact-Finding Sourcing Tools for Recruiters

ContactOut

ContactOut is one of the best and most accurate email-finding tools out there. Available in multiple plans depending on your team size and goals.

Platforms: Chrome extension + web

Key features:

• Contact details finder. Works best on LinkedIn, but sometimes works on GitHub profiles as well and helps you find a corresponding Linkedin account
• Email campaigns automation 
• GPDR compliant tool
• Data enrichment
• ATS plugin
• Building lead lists

Integrations:

• Zapier
• Sourcewhale
• Lever
• Salesforce
• Greenhouse, etc

Pricing: Free plan (40 email credits/month, works on Linkedin only). Paid versions include Personal ($29/month, 1800 emails/year), Sales ($99/month, 6000 emails/year, all previous plans features + limited ATS integration), Recruiter ($199/month, 12000 emails/year, works on all versions on Linkedin, full ATS integration), and Team (custom pricing). 

Improver

Improver lets you find personal emails from social networks. The data is double-verified and continuously updated. The start using it, you need to create an account with your corporate email.

Platforms: Chrome extension 

Key features:

• Bulk email enrichment
• ATS/CRM data refreshment
• GDPR compliance

Pricing: Free option with 3 email credits per month. Paid options include Essential ($15/month, 50 email credits), Professional ($30/month, 150 credits), and Premium ($80/month, 500 email credits).

Nymeria

The Nymeria browser plugin lets you easily find contact information across multiple social media sites such as LinkedIn, Facebook, Twitter, and Github. Using the browser extension is as easy as loading a social media profile and clicking the plugin button to reveal the person’s email address, phone number, and social links. The use of this extension requires a Nymeria account.

Platforms: Chrome/Edge/Firefox extension + web

Key features: 

• GDPR compliance
• Enrich your existing data records or search for brand-new ones
• Organize contacts by folders
• Export complete profile data with the contact details to a spreadsheet or JSON file
• Browser plugin works on Linkedin, GitHub, Twitter, and Facebook

Pricing: a free trial with 10 credits. Paid options include Nano ($33/month, 100 credits), Micro ($66/month, 300 credits), Kilo ($133/month, 1000 credits), and Custom. All paid plans include unlimited team members. 

Search Engines as Sourcing Tools

If you ever got tired of the ads you might encounter in Google results, are concerned about your searches being tracked, or just don’t see the relevant results try using DuckDuckGo. It’s more of a search results aggregator that contains the compilation of many sources such as Yahoo, Bing, and Google, only unfiltered and unbiased. You can also use it from a Chrome extension or download a mobile app. 

• Yahoo. An experiment showed that Yahoo generates more relevant results with a slightly higher relevancy degree of 4.8 than Google’s 4.6. On the other hand, Google provides much more concise results. But in any case, it’s always worth trying out. 
• Bing Vs Google. This tool allows you to compare both Bing and Google search results side-by-side, as the title implies. That can be especially helpful when experimenting with new X-Ray searches. But keep in mind that some search operators in Bing might work differently. 
• Advangle is also a tool that allows you to create a different search query both for Google and Bing, only this time with fixed operators and with more specific search filters.

Worth mentioning essential search engines are, of course, Google and Bing, which many sourcers and recruiters use on a daily basis. We will have a closer look at the current state of Google and Bing searches on our upcoming features in our sourcing blog, so stay tuned 🙂

Outreach Tools for Sourcers 

Waalaxy

Waalaxy allows you to prospect automatically on LinkedIn and by email, combining the power of these two channels. 

Platforms: web

Key features:

• Linkedin and email outreach automation
• Email finder
• Data enrichment
• Importing CSV files
• Combining Linkedin and email workflows

Integrations:

• HubSpot
• Zapier
• Pipedrive

Pricing: Free trial and free plan are available. Paid options include Pro (30eur/month, 800 invitations/month), Advanced (40eur/month, 2500 invitations/month), Business (60eur/month, 2500 invitations plus email finder function included), and Team (120eur/month, all functions of Business plan plus centralized dashboard and data sync between accounts). 

Lemlist (our current favorite) 

Lemlist is one of the best (if not the best) tools in terms of personalization outreach messages. Your messages will be less likely to be ignored or unnoticed when you use a customized video, image, or even a custom landing page.

Platforms: web + Chrome extension

Key features:

• Email workflow automation
• Video outreach messages
• Personalized images in emails
• Advanced email reporting
• Multi-channel outreach
• Access to large Lemlist user community

Integrations:

• HubSpot
• Pipedrive
• PhantomBuster
• Zapier allows connecting with Slack, Google Suite, Trello, Calendly, etc.

Pricing: Free trial available. Paid plans include Email Outreach ($59/month per user), Sales Engagement ($99/month per user, Linkedin workflow automation and data enrichment, Video outreach, custom landing pages), and Agency (custom pricing).

Gem 

Gem enables recruiting teams to build relationships that lead to diverse, high-quality talent pipelines, a great candidate experience, and predictable hiring at any scale. By creating a source of truth for all relationships with talent, Gem can automate personalized outreach while generating insights about the entire recruiting process.

Platforms: web + Chrome extension 

Key features: 

• Talent ATS
• Sourcing platform
• Outreach automation
• Reporting and analytics
• Performance tracking 

Integrations:

• Greenhouse
• Google Suite
• Outlook
• Workday
• Bullhorn
• SmartRecruiters
• Lever
• hireEZ
• SeekOut
• Slack
• GoodTime
• Calendly

Pricing: The cost of the Gem platform depends on a few factors, such as the size of the team or any custom work that needs to be done (e.g., ATS integrations). So the information is available on demand.

Magical 

Magical is a productivity app that speeds up repetitive tasks as you work. No integrations, APIs, or magic wands are required. Basically, it’s a text expander that auto-fills what you type and help you automate a lot of repetitive tasks.

Platforms: web + Chrome/Edge extensions

Key features:

• Personalized messaging: save frequently used text or message templates as shortcuts and expand them anywhere you work. Magical will fill your message with your recipient’s information automatically
• Data entry: Quickly update any database like a CRM, ATS, or EMR automatically using Magical’s transfers
• Filling sheets: Use Magical to move information from any site or app into Google Sheets with one click

Pricing: the free plan is available with unlimited basic functions. Paid options with some more advanced functionality are coming soon.

SourceWhale 

SourceWhale is an outreach platform that’s helpful for both in-house and agency recruitment specialists. Teams can engage, nurture and track candidates in a single place, automatically sync everything with your ATS and provide visibility on diversity and outreach metrics for data-driven decisions.

Platforms: web 

Key features:

• Automated multi-channel follow-ups
• AI-powered hyper-personalized messaging
• Track all candidate engagement in one place
• Visibility on pipeline DEI metrics
• Native two-way integration with your ATS
• Centralized and simplified task management
• Team outreach and funnel analytics
• Collaborate on projects with your team
• Utilize your favorite data intelligence tools

Integrations:

• Linkedin
• Github
• Greenhouse
• hireEZ
• Bullhorn
• SeekOut
• Gmail
• Outlook etc.

Pricing: All licenses are priced per user. The exact amount is discussed on demand depending on the team size and goals

Other outreach tools for sourcers:

• Piwaa (LinkedIn outreach tool). We have been using it for a while, and we love it.
• Grammarly (spelling correction and tone detecting tool). Extremely useful and available across many platforms – web, desktop, mobile
• Bouncer (email verification and validation service). So that you would have a close to zero bounce rate in your outreach campaigns. Free up to 100 email credits. There is a variety of monthly plans available.

Boolean Building Tools for Recruiters & Sourcers

Recruit’Em

Recruit’Em is a simple Boolean builder across multiple social media websites. It helps you to create an X-Ray query for Google. But keep in mind that you might need to double-check the correctness of the final query (especially for GitHub and Stackoverflow, where the rules keep changing every once in a while). 

Platforms: web

Key features:

• See out-of-network connections
• Search by education & employer
• No registration needed 
• Created X-Ray queries for Linkedin, GitHub, Twitter, Dribble, Xing, and Stackoverflow

Pricing: free

BOOL

BOOL is another Boolean builder, only this time as a Chrome extension that might help you get unstuck in your sourcing efforts or simply save you some extra time. It’s always useful to have a couple of such tools handy.

Platforms: Chrome extension

Key features

• Fast Boolean search
• X-Ray queries for Linkedin, Twitter, Facebook, GitHub, etc

Pricing: free

Proflir 

Proflir is quite similar to Recruit’Em. It helps you find thousands of social network profiles corresponding to your criteria. Complete your criteria, choose the social network you want to search in, and Profilr generates an advanced search on Google to list all the profiles.

Platforms: web

Pricing: free

More boolean builders: 

• Boolean builder (by Marcel van der Meer) 
• Boolean strings bank  (ideas for inspiration)

Applicant Tracking Systems (ATS) with Sourcing Features

Recruit CRM

Recruit CRM combines ATS and CRM to manage, automate and generate a higher ROI while sourcing and recruiting. The platform helps recruiters do everything from sourcing candidates, sending emails, setting up interviews and reminders, and collecting updated CVs and client feedback.

Key features for sourcing candidates:

• Jobs Page. You can host your jobs pages on Recruit CRM and source candidates coming on your website directly into Recruit CRM.
• Job board posting. Recruit CRM publishes your jobs on your job boards automatically.
• Chrome Extension. You can scan LinkedIn profiles and save profiles to Recruit CRM.
• Talent Pool. Recruit CRM helps you create your talent pool by offering a special page. 

Recruit CRM offers the highest number of zaps compared to any other recruitment software in the market. Zapier allows you to integrate Recruit CRM with 5000+ apps to perform lightweight automated tasks.

Pricing

The pricing starts at €95/month per user for a Pro plan. You get unlimited open jobs, job board postings, a fully integrated mailbox, a Chrome extension, and other features. The limitation is 10,000 contacts per user. If you need more contacts (up to 20,000), API access, phone calling and recording, and other features, you should buy a Business plan (€135/month). If you choose annual billing, you will have a 20% discount. The Enterprise plan costs €150/month and offers the highest level of customization.

Greenhouse

From recruiting candidates to onboarding new team members, Greenhouse gives your company everything you need to be great at hiring.

Platforms: Web + mobile + Chrome extension + open APIs

Key features: 

• Applicant tracking
• Team collaboration
• Automated task management
• Multichannel sourcing
• Candidate experience
• Mobile app
• Integration ecosystem
• GDPR compliance
• Essential diversity, equity, and inclusion feature set
• Custom reports
• Advanced career page configurations

Integrations:

• Calendly
• Codility
• Gem
• GoodTime
• HackerRank
• LinkedIn
• Glassdoor
• Indeed
• Beamery
• ContactOut
• Entelo
• HireEZ
• SeekOut
• ZoomInfo
• Google Meet / Google Calendar
• Microsoft Teams / Outlook 365
• Zoom
• Coda

Pricing:

Several packages are available, and the pricing is based on the company’s size. Each package is accessible to companies of all sizes and provides the tools to implement a company-wide hiring process. More specific details are available on-demand.

Lever

From sourcing high-quality candidates to nurturing relationships with passive talent, to quickly measuring recruiting performance, Lever helps talent teams significantly streamline their efforts to attract top talent, collaborate during the recruitment life cycle, and scale their business as desired. Also, there’s a solution for Enterprise teams that offers more advanced features.

Platforms: cloud + web + Chrome extension

Key features:

• Reporting, analytics, and visual insights
• Job posting and advertising
• Resume parsing
• Referrals
• Agency hiring access
• Referrals tracking
• Interview planning, Integrated scheduling & candidate self-scheduling meetings
• Interviewing platform
• Offer management
• Multi-channel sourcing
• Automated email campaigns
• Searchable talent database

Integrations: 

• Linkedin Recruiter
• Microsoft Office
• Google Workspace
• Workday
• Slack
• HackerRank
• Zoom
• Codility
• ContactOut etc.

Final Thoughts

At Matchr, we are fans of new sourcing resources and tools we regularly share with the community.

With the multitude of sourcing and recruitment tools, we tried to pick out the most relevant ones that we personally tried out at some point and highly recommend you try them out (in case you haven’t by this point). 

Indeed, it’s not always easy to stay on top of the game with all the new tools and trends. Especially now when there are not that many groundbreaking tools and techniques emerging. And for the most part, it’s all about updating the existing ones or implementing AI and automation tools into recruiting and sourcing workflows. 

However, it’s the mindset behind every tool that makes it really stand out. The recruitment world is still about continuous learning, so keep challenging yourself by asking, “Am I 100% sure of this? How much am I an expert in, say, X-Ray or Linkedin search? How do I test this?” and so on. With that said, our main tip here: always be curious and test your ideas. 

May your 2023 sourcing and recruiting effort be smooth and effective despite the stormy weather in the current market. And we are super curious to hear back from you on your unique use cases with some of the abovementioned tools.