How to Build a Strong Sourcing Strategy
Imagine the situation when your recruitment budget is approved, goals are set, roles are defined, you only have to start sourcing for them. But how and where do you start your search to find the best possible candidates?
What are the best platforms and resources? Where to find unicorns? Who is your ideal candidate?
If you don’t have answers to these questions, you first have to build a sourcing strategy. Talent mapping is a technique that helps you to do it.
Talent mapping goes a step beyond simply identifying and profiling potential candidates at a target company. It helps you to build a sourcing strategy and understand the internal and external competitive landscape.
In this article we guide you on:
- Why do you need talent mapping?
- Where to start and how to build your sourcing strategy
- What tools will help you in your talent market research
This article has been created in collaboration with John Rose, strategic advisor at Resourceful.
Why do you need talent mapping?
Talent Mapping delves into the exact needs and wants of the company to build a very specific persona of the ideal candidate to fulfill the hiring KPIs. This is not an easy task, as you need to continuously monitor, continuously check, continuously validate and what is most important – you need to get into a habit of doing this regularly.
- Find the right talent faster
Talent mapping helps to plan the necessary resources for a role before the vacancy even exists
- Take advantage of top talent within your level
With the help of talent mapping, you will be able to identify your star employees. You can develop their skill set for leadership positions that match your business goals.
- Save your hiring resources.
Talent mapping is about strategic hiring. Instead of wasting a lot of time and money on unnecessary hires, you will be able to prioritize your open requisitions. This will help you bring on board people that will have the biggest impact on your company’s growth.
So, where should you start? 🧐
👉 Step 1. It starts with WHO
Look around. You have YOUR people (this could not only be the employees of your company). Take a look at the contractors you partner with as well. Do the research in your ATS or CRM to answer these questions:
- Where are they coming from? What companies did they work in before?
- What education do they have? What universities did they study at?
- Find out where are they operating: what platforms, websites and/or social networks are they using
Your competitors are a great guide. Make sure you analyze
- who your competitors are,
- what their employees look like
- where do they come from
Look what companies are they hiring from, do they prefer to hire fresh grads or target their search to more senior profiles. Don’t forget to draw comparisons between your company and your competitors. Do you share similar values? This will help you identify a pool of companies where you can find people that will match your business requirements. Another purpose of this exercise is to strategically analyze how your competitors are growing, their plans for the future, and potentially highlight a role, department, or skillset you’re missing.
Return to the past. Analyze profiles of your ex-employees: where they came from, how long they stayed with your company and where did they go after? And what is important here – is to learn whether there is a chance for a boomerang? There are some great cases when people were leaving the company to gain more knowledge, work in a different sphere or work with another technology stack. Eventually, people gladly returned to the company with more experience and knowledge!
Analyze your talent lake. Talent lake – is a pool of candidates you somehow interacted with. Those are all your previous candidates, people who are following your company page on LinkedIn, Facebook, etc. The talent pool (which is a part of a talent lake) – is a pool of people you’ve identified specifically against roles or functions within your business.
👉 Step 2. It continues with WHAT!
And here it comes to Skills: Define essential hard skills and soft skills for your roles. That is crucially important to validate your profiles of “right people”. You also need to make sure you know how to assess these skills. Do the market research on the best testing tools that can be used within your organization
Social Footprint. Analyze the different social media profiles of the person. What the individual posts, what groups is he or she is, what conferences, meetups or shows does he/she visit? Do a proper mapping of these. Having this information will help you find a proper fit. Analyzing sources is very useful for you, remember that!
Pay attention to a person’s interests. Who does he/she prefer to spend free hours with? What are the individual’s contributions? It is always important to learn about a person’s interests, contributions, and activities – that is usually a source of intelligence.
👉. Step 3. And HOW is here!
Talent mapping requires a lot of behind the scenes work, but that doesn’t mean it has to live in the shadows. When people don’t understand a process or reasoning behind a decision, they make their own assumptions—and not always the right ones.
Follow this logic before you start to dig data from internal databases and external resources:
- What data about the market of candidates do I need to find?
- Where did we get information before / what information is missing?
- What information I have internally and what external resources can help me get data that I miss to build a complete picture?
- How can I pull external data and is it possible to automate the data extraction and data preparation?
The best way to structure and present your data is to create a visual dashboard. The information is much better perceived by external people, by managers, by the director, by the board. The information you present helps them understand what is happening on the market these days and gives you a lot of opportunities to manage your manager or hiring manager expectations.
🧩. What tools do you need to do Talent Mapping?
As we already learned, your goal is to build a pool of candidates with appropriate skill sets to improve the overall recruiting process. It isn’t an easy task though, it requires time, knowledge and a bit of automation. Below are several tools that can help you to do proper talent mapping:
This is a multi-data tool for searching Twitter. Tweetbeaver has 14 tools, all of which are free and can be used to extract data from Twitter to a CSV file. What is particularly useful is the ability to download an account’s followers, which the site returns along with information such as location, bio and any links associated with their profile.
DataMiner is an extraction tool for HTML pages. In other words, a scraper. DataMiner helps you extract data that you see in your browser and save it into a spreadsheet file. It does this by automatically looking at HTML elements on a web page. And it does it fast. The best part about Data Miner are the thousands of recipes you can use that have already been created.
Finding multiple occurrences of words. If you have hundreds of tabs open in your browser this tool will become extremely helpful for you. It saves around 60 seconds of time per page while to scroll through to find the right keywords. Honestly, this tool alone could help save you 20-30 minutes of your day. Isn’t that cool?
Search and data enhancement tool. There are several benefits of using AmazingHiring. First of all, this tool aggregates over 50 different sources like LinkedIn, Facebook, Twitter, Stackoverflow, GitHub, etc. Secondly, AmazingHiring is based on AI technology that helps us save time on candidate’s profile analysis.
This tool gives you access to real-time data on talent pools and companies around the world. It connects the best talent and provides everyone with the right recommendations. It’s easy to find candidates quickly with LTI. The system also suggests candidates that you might not notice.
How you choose to organize your talent mapping process is up to you. Whether you use an excel sheet or invest in a high-tech platform—it’s important to regularly revisit and revise your plans. It’s a continuous process that will directly impact your recruitment and sourcing result. If you do it right, you will have the right people in the team who will build and strengthen your culture, those who will drive your business strategy and growth.
Talent Mapping takes time and experience. At MatcHR we help companies find and hire the best tech talent the world has to offer.
Interested to hear how we help companies like TikTok, Booking.com, and Mollie? Contact our Talent Acquisition Team Lead Diana Kryshevych and subscribe to our bi-weekly newsletter with sourcing insights.
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